Terms & Conditions

1996 Coffee Company LLC | Mobile Espresso Services Contract

This Catering Services Agreement ("Agreement") is entered into by and between 1996 Coffee Company LLC ("Company" or "Caterer"), based in Schertz, TX, and the undersigned individual or entity ("Client").

By paying the required deposit, the Client acknowledges and agrees to the following terms and conditions:

1. Services Provided

1996 Coffee Company LLC will provide the agreed-upon mobile espresso and coffee catering services ("Services") for the Client’s scheduled event ("Event").

Our standard offerings may include (but are not limited to):

  • Espresso, Americano, Cappuccino, Mocha, Vanilla Latte, Seasonal Latte, Chai Latte, Hot Chocolate, Tea (Herbal or Black)

  • Dairy Options: Whole Milk

  • Alternative Milk Options: Oat Milk, Almond Milk

The Company reserves the right to make small substitutions or adjustments to the menu based on product availability, supply issues, or seasonal changes.

2. Event Details & Changes

Event details such as date, time, location, and estimated guest count will be confirmed via the submitted inquiry form and booking confirmation.

  • Any changes must be submitted in writing at least 7 days before the Event.

  • Significant changes (such as guest count increases) may result in price adjustments or additional charges.

  • The Company cannot guarantee accommodation of changes made within 7 days of the Event.

3. Deposit & Payment

  • A non-refundable deposit of 50% of the total invoice is required to reserve the Event date.

  • Final payment is due 7 days prior to the Event, unless a written Net 30 agreement is made.

  • Late payments are subject to a $50 fee and 1% interest per week (up to 4% per month).

  • The Company reserves the right to withhold service until full payment is received.

Payment Methods Accepted:
Credit Card, ACH, or Check (payable to: 1996 Coffee Company LLC).

4. Venue Access & Setup

  • The Caterer requires access to the venue 1 hour before and 1 hour after the Event for setup and teardown.

  • The Client is responsible for confirming permission and access from the venue for outside food/beverage service.

  • Outdoor service is only permitted when weather conditions are safe: temperatures between 40°F and 90°F with no rain or high wind forecasted.

5. Power Requirements

  • The espresso equipment requires a dedicated 120V/15-amp circuit (per espresso machine).

  • The Caterer will bring all necessary extension cords and power strips.

  • If sufficient power is not available, the Caterer is not liable for service interruptions, equipment failure, or refunds.

6. Insurance

1996 Coffee Company LLC maintains general liability insurance covering its operations and services at third-party venues.

7. Indemnification

The Client agrees to be responsible for any damage, loss, or theft of the Caterer’s equipment or property due to the negligence of the Client, guests, vendors, or venue staff.

8. Cancellations & Refunds

8.1 Deposit Policy

  • The 50% deposit is non-refundable under all circumstances.

8.2 Refunds Beyond Deposit

  • 30+ Days Before Event: Full refund of any amount paid beyond deposit.

  • Less than 7 Days Before Event: No refunds, but potential credit may be issued.

8.3 Future Credit

  • All paid amounts (including deposits) may be applied as credit toward a future event, subject to Company availability.

8.4 Custom-Order Items

If the Company has already purchased custom-branded or non-returnable items (e.g., cups, signs), the Client will be billed for those items even in case of cancellation.

9. Rescheduling Policy

  • Single-Day Events: Rescheduling is allowed with at least 72 hours’ notice. Less than 72 hours may result in forfeiting payment.

  • Multi-Day Events: Must notify at least 7 days in advance to avoid loss of payment.

  • All rescheduling is subject to availability.

10. Limitation of Liability

If the Company is unable to fulfill the Agreement due to unforeseen circumstances (e.g., illness, accident, natural disaster, venue cancellation), it will:

  • Attempt to provide a qualified substitute vendor (with Client approval), or

  • Refund all amounts paid by the Client.

The Company is not liable for additional costs, lost revenue, or other indirect damages.

11. Governing Law

This Agreement shall be governed by the laws of the State of Texas, and any legal proceedings will be held in Comal County, Texas.

12. Entire Agreement

This Agreement represents the full understanding between 1996 Coffee Company LLC and the Client. Any changes must be made in writing and signed by both parties.

13. No Waiver

Failure by either party to enforce any clause shall not be considered a waiver of that right in the future.

14. Acceptance

By submitting a deposit payment, the Client agrees to the terms outlined in this Agreement. The deposit secures your event date and acts as a binding signature.