Terms & Conditions
1996 Coffee Company LLC | Mobile Espresso Services Contract
This Catering Services Agreement ("Agreement") is entered into by and between 1996 Coffee Company LLC ("Company" or "Caterer"), based in Cibolo, TX, and the undersigned individual or entity ("Client").
By paying the required deposit, the Client acknowledges and agrees to the following terms and conditions:
1. Services Provided
1996 Coffee Company LLC will provide the agreed-upon mobile espresso and coffee catering services ("Services") for the Client's scheduled event ("Event").
Our standard offerings may include (but are not limited to):
Espresso, Americano, Cappuccino, Mocha, Vanilla Latte, Caramel Latte, Chai Latte, Hot Chocolate, Tea (Herbal or Black)
Dairy Options: Whole Milk
Alternative Milk Options: Oat Milk
The Company reserves the right to make small substitutions or adjustments to the menu based on product availability, supply issues, or seasonal changes.
2. Event Details & Changes
Event details such as date, time, location, and estimated guest count will be confirmed via the submitted inquiry form and booking confirmation.
Any changes must be submitted in writing at least 7 days before the Event.
Significant changes (such as guest count increases) may result in price adjustments or additional charges.
The Company cannot guarantee accommodation of changes made within 7 days of the Event.
3. Deposit & Payment
A non-refundable deposit of 50% of the total invoice is required to reserve the Event date.
Final payment is due 7 days prior to the Event, unless a written Net 30 agreement is made.
Late payments are subject to a $50 fee and 1% interest per week (up to 4% per month).
The Company reserves the right to withhold service until full payment is received.
Payment Methods Accepted: Credit Card, ACH, or Check (payable to: 1996 Coffee Company LLC).
4. What We Need From Your Venue
To set up and serve safely, the Client is responsible for confirming the following at the Event location. If these can't be met and the Company is not told in advance, the Company is not liable for service delays, interruptions, or refunds.
Permission for outside service. The Client confirms the venue allows outside food and beverage vendors and has secured any permission or approval required.
A clear path for the cart. The Client confirms there is a level, accessible path from unloading to the setup spot that the espresso cart can roll on (roughly the width of a standard doorway). Stairs, steep ramps, gravel, grass, or tight turns can prevent setup, so please tell us in advance if any of these apply and we'll plan for it.
Space to set up. A flat, stable area of roughly 8 feet by 6 feet for the cart and barista.
Dedicated power. A dedicated 120V/15-amp circuit per espresso machine, within reach of the setup spot. The Caterer brings all necessary extension cords and power strips. If sufficient power is not available, the Caterer is not liable for service interruptions, equipment failure, or refunds.
Parking and loading. A reasonable spot to park and unload near the entrance for drop-off and setup.
5. Venue Access & Setup
The Caterer requires access to the venue 1 hour before and 1 hour after the Event for setup and teardown.
Outdoor service is only permitted when weather conditions are safe: temperatures between 45°F and 90°F with no rain or high wind forecasted. For outdoor events, the Client is responsible for providing shade or cover (such as a tent) if requested by the Company.
6. Insurance
1996 Coffee Company LLC maintains general liability insurance covering its operations and services at third-party venues.
7. Indemnification
The Client agrees to be responsible for any damage, loss, or theft of the Caterer's equipment or property due to the negligence of the Client, guests, vendors, or venue staff.
8. Allergens & Food Safety
Our drinks contain milk and may contain or come into contact with nuts, soy, and other allergens (certain syrups and alternative milks). We prepare drinks in a shared mobile setup, so we cannot guarantee any drink is free of a specific allergen. Guests with allergies consume our drinks at their own risk. Please let us know of any allergy concerns in advance and we'll do our best to accommodate.
9. Photography & Marketing
The Client grants 1996 Coffee Company LLC permission to photograph and video the coffee setup and service at the Event, and to use those images and videos for the Company's marketing and social media. We will not share the Client's contact information or identify guests by name without permission. If you'd prefer we not post from your event, just let us know in writing before the Event and we'll honor it.
10. Cancellations & Refunds
10.1 Deposit Policy
The 50% deposit is non-refundable under all circumstances.
10.2 Refunds Beyond Deposit
30+ Days Before Event: Full refund of any amount paid beyond the deposit.
8–30 Days Before Event: 50% refund of any amount paid beyond the deposit. The remaining balance may be applied as credit toward a future event.
7 Days or Less Before Event: No refunds, but amounts paid may be applied as credit toward a future event, subject to availability.
10.3 Future Credit
All paid amounts (including deposits) may be applied as credit toward a future event, subject to Company availability.
10.4 Custom-Order Items
If the Company has already purchased custom-branded or non-returnable items (e.g., cups, signs), the Client will be billed for those items even in case of cancellation.
11. Rescheduling Policy
Single-Day Events: Rescheduling is allowed with at least 72 hours' notice. Less than 72 hours may result in forfeiting payment.
Multi-Day Events: Must notify at least 7 days in advance to avoid loss of payment.
All rescheduling is subject to availability.
12. Limitation of Liability
If the Company is unable to fulfill the Agreement due to unforeseen circumstances (e.g., illness, accident, natural disaster, venue cancellation), it will:
Attempt to provide a qualified substitute vendor (with Client approval), or
Refund all amounts paid by the Client.
The Company is not liable for additional costs, lost revenue, or other indirect damages.
13. Governing Law
This Agreement shall be governed by the laws of the State of Texas, and any legal proceedings will be held in Guadalupe County, Texas.
14. Entire Agreement
This Agreement represents the full understanding between 1996 Coffee Company LLC and the Client. Any changes must be made in writing and signed by both parties.
15. No Waiver
Failure by either party to enforce any clause shall not be considered a waiver of that right in the future.
16. Acceptance
By submitting a deposit payment, the Client agrees to the terms outlined in this Agreement. The deposit secures your event date and acts as a binding signature.
Updated 07/22/2026